Catering Cost Per Head Calculator

Build an accurate per-head cost for any catering event by entering food, labor, rental, transport, and overhead costs. The tool outputs both your true cost and a suggested quote price based on your target margin.

Number of Guests

Food & Beverage

Food Cost Total ($)

Beverage Cost Total ($)

Labor

Number of Staff

Hours Per Staff Member

Hourly Rate ($)

Other Costs

Rentals (tables, linen, etc.) ($)

Transport / Fuel ($)

Overhead / Supplies ($)

Target Profit Margin (%)

Suggested Quote Per Head

Cost / Head

Total Cost

Total Quote

Labor Total

Profit

Food Cost %